INSTRUCTIONS FOR USING
WEEKLY ATTENDANCE RECORDING SYSTEM

Instructor Responsibilities  

1. Enter client daily attendance.  Report in comments section of  Weekly Attendance Screen View the                                          following on a daily basis:

• If client called in which day did client call in and what reason client gave for not attending. 
• If client did not show up for class day client did not show up for class. 
• If client has completed class.  Date you completed client.  (Example Completed 5/12/06). 
• If client removed from class for any other reason, date removed and reason.

2. Use class roster print out  to track attendance and comments and to add name and social security number  of
   any new students, whose names are not displayed on the Weekly Attendance Screen View.   

To get names of new students on the Weekly Attendance Screen View, provide responsible case aide staff with 

student's  social security number, last name and first name.  You may email or phone case aide staff with this                        information.  You may also request to be trained on how to enter this information yourself. 

3. Complete entering week’s attendance by Friday at 5 p.m.  For occasions when meetings make this impossible,
   attendance entry will be completed by Monday at 10:00 a.m. If you are unable to meet this deadline, you
   must contact responsible case aide staff immediately. 

4. Upon completing entering of week’s attendance, print out and sign Weekly Attendance report.
   Provide responsible Case Aide with a signed copy of this report.

5. Upon completing printing out and signing of Weekly Attendance Report, contact responsible case aide staff 
   to let them know you have completed entering attendance and comments for the reporting week.

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