Introduction To Using the Classroom Database
The database is designed to record specific information about a client’s ongoing participation with 
various contracted programs providing training services.  The information entered into the database 
system by various staff during a client’s participation forms the “client record”.   
 
In our database system, the client record consists of information related to the following:
Client Personal Information:  Social Security Number, name, contact telephone number
Information about program staff working with the client:  Name of Career Specialist
Information about program funds paying for client services:  Name of program serving client, funding 
    program paying for class, partnership program providing additional contractor services.
Information about training received:  Name of training, start and end date, results of training, attendance record)

WHAT EVERY USER SHOULD KNOW
 In order to maintain our system and assure that the data entered by all staff is correct and 
 consistent, we have established data entry procedures which all staff need to follow.

 Each user should attain the following skills in using the database system:
 
      Know how to open and close the database.  
       Understand what information needs to be entered and when it needs to be updated.
      Know how to use the search features to locate client records already in the system.
       Know how to add a new client record into the system.
      Know how to make a referral to training entry.
       Know how to view and interpret the Wait List report.
       Know how access a client’s individual attendance record.
      Know which staff to contact if you are having problems working with the system.

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